BBC Sports Personality of the Year 2024 Data Privacy Notice

The BBC prioritizes user trust and is dedicated to safeguarding the privacy and security of personal data. Users are encouraged to review this notice to understand the methods and reasons for the BBC’s use of their personal data. This privacy notice details the collection and utilization of personal data during and following a user’s engagement with the BBC, in compliance with data protection legislation. Individuals have the opportunity to cast their vote for BBC Sports Personality of the Year. Voting options include telephone or the online form. When voting by telephone, the BBC will gather the voter’s telephone number and their chosen selection. This personal data is processed to ensure a robust and reliable voting outcome for the BBC. This process encompasses counting and capping votes, verifying for irregularities, and, if required, managing refunds. For online voting, the BBC will collect BBC Account details, voting choice, IP address, and additional BBC account information such as BBC ID, age category, and geographic location derived from the IP address. Online voters are required to be signed into their BBC account. Cookies are utilized to enforce a limit of one (1) vote per account holder for online voting. This personal data is processed to deliver a robust and reliable voting result to the BBC, which involves counting and capping votes, as well as checking for irregularities. Online votes will be collected by the BBC through a platform it employs. The BBC functions as the “data controller” for personal data, meaning it determines the usage and processing methods for this data. Personal data will be collected and processed exclusively for the objectives outlined in this privacy notice. In its role as data controller, the BBC is responsible for adhering to and demonstrating compliance with data protection law. The legal basis for the BBC’s processing of personal data is the execution of its public task. The BBC’s mandate involves acting in the public interest and providing all audiences with content that informs, educates, and entertains. Additionally, the BBC is legally obligated to process the personal data of winners to conform with applicable competition regulations. The BBC collaborates with approved third-party providers who assist in delivering certain services. These partners process personal data exclusively on behalf of the BBC, not independently. Personal data may be shared with a third party when legally mandated or permitted. The BBC will retain personal data for a duration of two (2) years for auditing and compliance requirements. Personal data will be stored within the UK and the EEA. Under data protection law, individuals possess specific rights: Individuals may request a copy of the personal data the BBC holds concerning them. Individuals have the right to request the rectification of any inaccurate or incomplete personal data held by the BBC. Individuals are entitled to request the deletion of personal data collected about them; however, this right is subject to limitations and exceptions that may permit the BBC to decline such requests. Under specific conditions, individuals have the right to restrict or object to the processing of their personal data. In particular circumstances, individuals have the right to request the transfer of their personal data to themselves or to another organization. For inquiries or further details regarding these rights, individuals can contact the Data Protection Officer or visit the BBC’s Privacy and Cookies Policy at http://www.bbc.co.uk/privacy. Should concerns arise regarding the BBC’s handling of personal data, individuals may address these with the UK’s supervisory authority, the Information Commissioner’s Office (ICO) – https://ico.org.uk/, external. The privacy notice will be updated in the event of substantial changes to how personal data is utilized.